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Stop paying for software your teams don't use

Fixed-price SaaS, martech and analytics audit

Bearings is a fixed-price audit of your SaaS, martech and analytics. In two to three weeks you get a costed list of every tool, the overlap and waste with the savings sized, a check on whether your numbers can be trusted, and a plan for what to keep, cut or replace.

Price
from £5,999 plus VAT
Duration
2 to 3 weeks
Fee credited
Credited against follow-on work
Book a 30-minute call See what you get

We confirm the scope and the fixed price before you commit.

ISO 27001, ISO 9001 and ISO 42001 certified · 30 years building and running digital products

Sound familiar?

A big renewal is coming up, budget planning has turned up costs nobody can explain, or a new leader has inherited the stack.

Every renewal you sign without a review locks the waste in for another year.

  • Nobody has a complete list of the tools you pay for, or when they renew.

  • Two or three teams pay for tools that do the same job.

  • Licence counts haven't changed since the team did.

  • Someone challenges the GA4 numbers in every leadership meeting.

  • Renewals arrive before anyone has checked who's using the tool.

The cost of doing nothing

Software costs creep

Licences go unused and prices rise at renewal, because the contracts are written that way.

Bearings tells you which of these apply to you, what they're costing, and which renewals to act on first.

See what you get

What you get

  1. A full inventory of your tools, licences and spend

  2. Overlap and waste analysis, with the savings sized

  3. A martech gap review: what's missing, what's unused, what doesn't talk to what

  4. An analytics and GA4 check: can you trust your numbers?

  5. Rebuild, replace or remove recommendations

  6. A prioritised action plan and a playback to your leadership team

How it works

Clear savings, minimal effort from you

A short, structured review of your software spend. We do the digging and the modelling. You give us access, a point of contact and a few half-hour conversations.

  1. Kick-off

    Access to billing and admin consoles.

  2. Interviews

    With the people who use the tools.

  3. Analysis

    Analysis and savings model.

  4. Playback

    Playback and action plan.

What we need from you

  • Read-only access to billing and admin consoles in the first week.
  • One named contact who can answer questions about the stack.
  • 30 minutes each with the people who use the main tools.

Where every tool lands

What you can decide afterwards

Every tool ends up in one of four places, with the reason and the saving or cost next to it.

  • Keep

    Used, valued and worth the money. Check the licence count at renewal.

  • Cut

    Unused or duplicated. Cancel or don't renew, with the saving shown.

  • Replace

    Needed, but the wrong tool or the wrong price. What to move to, and the effort involved.

  • Investigate

    Unclear ownership, data risk or a contract question to settle before renewal.

Scope and price

A fixed price, agreed up front

We confirm the scope and the price before you commit, and the fee counts towards what comes next.

What's included

Any software your business pays for or signs into, including SaaS subscriptions, martech, analytics, collaboration and AI tools, and tools bought on expenses.

Assumptions

  • Access is in place by the end of week one. The two to three weeks run from then.
  • One business. Several brands, markets or business units are quoted separately.
  • Findings are recommendations. Contract negotiation and migration aren't included.

What's not included

Migrating or rebuilding tools (quoted separately, with the fee credited within 60 days).

Price

from £5,999, plus VAT

Book a 30-minute call

Fee credit

Sign any follow-on work with us within 60 days of the playback and the full fee is credited against it. Third-party costs aren't included.

What affects the price

The number of tools, business units and markets, and whether you want vendor negotiation support.

How we work it out

  • We compare licences against active users over the last 90 days, tool by tool.
  • We read the contracts for renewal dates, notice periods and price-rise clauses.
  • We group tools by function to find overlap, and cost each one.
  • We test the analytics against what the business actually decides with it.

We handle your access and data under our ISO 27001 certified information security system, with read-only access and an NDA as standard.

Proof

Questions

The things people usually ask

Plain answers on how Bearings works, what it costs and what we need from you. Anything else, just ask.

Procurement already has a list. Why do we need this?

Procurement sees what was bought. It usually doesn't see who uses it, which tools do the same job, or tools bought on expenses and cards.

The vendors already give us usage reports.

They're useful, and we use them. But every vendor measures activity differently, and none of them will tell you to cancel.

Will the savings cover the fee?

Often, but we won't promise it. What you're buying is the evidence to make the call before you renew, either way.

Do you need admin access to everything?

Read-only access to billing and admin consoles is enough. We agree it at kick-off and work under an NDA.

Is this going to turn into a big IT project?

No. Bearings ends with decisions and a plan. If you want help acting on it, that's scoped separately, with the fee credited if you go ahead within 60 days.

Will you just recommend your own services?

You get the plan whichever way you go. Many of the fixes are "cancel this", which earns us nothing.

Goes well with

Projects

Bigger products and platforms, built end to end or with our specialists in your team.

Typical range
£50k to £250k+

  • Grow

    Momentum

    One accountable growth partner

    One growth team, one number to hit, and a dashboard that shows it.

    Price
    from £2,999 a month
    Minimum term
    12 months, then 3 months' notice

  • Diagnose

    Assure

    Website privacy, consent and accessibility check

    Make sure your website's privacy, cookies and accessibility would stand up to a complaint.

    Price
    from £4,999
    Duration
    1 to 2 weeks

If we sound like a good fit, let's talk.

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